Daycare & Preschool
Daycare Paperwork: Every Document Your Program Needs
Written for providers and program operators — every document your daycare business needs, from startup through daily operations.
Startup & Licensing
- Licensing Application Checklist The documents most state agencies require when you submit a new or renewal license application.Create it with the Customizer →
- State Compliance Self-Audit A provider-run review that mirrors the categories inspectors check before they arrive.Create it with the Customizer →
- Capacity and Ratio Documentation Written record of your licensed capacity, classroom assignments, and staff-to-child ratios.Create it with the Customizer →
Enrollment & Family
Daycare Parent Handbook: Every Section and Policy to Include
Every section a daycare parent handbook needs — the required policies, the order that works, signing and acknowledgment, and how to keep it inspection-ready.
Read the guide →Emergency Contact Form for Daycare: Every Field You Need (Template)
Every field a daycare emergency contact form needs, how many contacts to require, authorized pickup rules, and a free editable emergency card template.
Read the guide →Field Trip Permission Slip Template for Daycare & Preschool
What a daycare field trip permission slip must include, blanket vs. per-trip consent, and an editable template written for licensing review.
Read the guide →Photo Release Form for Daycare: What Modern Consent Covers (Template)
What a daycare photo release must cover — class photos, marketing, social media as separate consents — and an editable media release form parents trust.
Read the guide →- Enrollment Application The intake form families complete before a child's start date, covering program information and family contacts.Create it with the Customizer →
- Child Care Contract The binding agreement that sets payment terms, schedule, policies, and mutual responsibilities.Create it with the Customizer →
- Authorized Pickup Authorization Form A signed list of adults permitted to collect a child, separate from the emergency contact card.Create it with the Customizer →
Daily Operations
Daycare Daily Report Template: Infant, Toddler & Preschool Sheets
What goes on an infant, toddler, and preschool daily sheet — feeding, naps, diapers, moments — with editable daycare daily report templates parents actually read.
Read the guide →Daycare Daily Schedule Template: Sample Schedules by Age Group
Sample daily schedules for infants, toddlers, and preschoolers — the structure licensing looks for, block by block, with editable schedule templates.
Read the guide →Daycare Sign In and Out Sheet: What Licensing Checks (Free Template)
Why licensing checks your sign-in records, what a compliant daycare sign in and out sheet includes, and a free printable template you can use today.
Read the guide →Potty Training Policy for Daycare: What to Put in Writing
What a daycare potty training policy should say — readiness signs, the home partnership, accidents without punishment, and hygiene — in writing parents accept.
Read the guide →- Attendance Record Sheet The master log of daily attendance used to verify ratios and respond to licensing requests.Create it with the Customizer →
- Nap/Rest Time Log Required documentation for infant and toddler sleep position and supervision checks.Create it with the Customizer →
- Medication Authorization Form A parent-signed form authorizing staff to administer a specific medication, dosage, and schedule.Create it with the Customizer →
Health & Safety
Daycare Illness Policy: Exclusion Rules Parents Accept (Template)
How to write a daycare illness and exclusion policy on the national CFOC standard — when children stay home, when they return, and who makes the call.
Read the guide →Daycare Incident Report Template: How to Write One That Protects You
How to write an objective daycare incident report, what licensing expects documented, biting incidents, and an editable accident report form template.
Read the guide →Biting Policy for Daycare: The Toddler-Room Reality in Writing
A daycare biting policy that treats biting as the developmental stage it is — response protocol, two-family communication, confidentiality, and the persistent-biting plan.
Read the guide →- Immunization Record Log A tracking sheet for each child's vaccination status against your state's requirements.Create it with the Customizer →
- Emergency Evacuation Drill Log A dated record of drills, participants, and any issues noted — required by most states.Create it with the Customizer →
- Injury Follow-Up Letter A same-day or next-day communication to a family after a reportable incident.Create it with the Customizer →
- Medication Error Report Documentation of any error in medication administration, required by licensing in most states.Create it with the Customizer →
Food Program
- CACFP Enrollment Form The form families complete to enroll their child in your food program for reimbursement purposes.Create it with the Customizer →
- Food Allergy & Dietary Restriction Form A signed statement of a child's allergies, intolerances, and meal modifications required by their family.Create it with the Customizer →
- Meal Count Log The daily tally of meals and snacks served, required for CACFP reimbursement claims.Create it with the Customizer →
Staff & HR
- Staff Application Form A standard employment application collecting work history, references, and licensing-required disclosures.Create it with the Customizer →
- Background Check Authorization A signed authorization for state and federal background screening, required before hire in all states.Create it with the Customizer →
- Staff Health Assessment Record Documentation of a staff member's health clearance as required by licensing.Create it with the Customizer →
- Employee Discipline Form A written record of a performance or conduct issue, the corrective action required, and the employee's acknowledgment.Create it with the Customizer →
- Termination of Employment Letter A written notice ending employment, including final pay information and return-of-property instructions.Create it with the Customizer →
Money & Taxes
- Subsidy/Voucher Agreement A record of the terms under which the program accepts a state childcare subsidy on behalf of a family.Create it with the Customizer →
- Receipt for Childcare Payments A dated record of payments received, used by families for dependent care FSA and tax credit purposes.Create it with the Customizer →
- Year-End Childcare Tax Statement A summary of payments made during the calendar year, provided to families by January 31.Create it with the Customizer →
Communication & Policy
- Termination of Care Letter A written notice ending a child's enrollment in the program.Create it with the Customizer →
- Suspension Notice A written communication to a family about a temporary suspension and the conditions for return.Create it with the Customizer →
- Tuition Increase Letter A standalone notice of a rate change, separate from the full payment policy guide.Create it with the Customizer →
- Program Closure Notice A letter informing families of a temporary or permanent program closure and the timeline.Create it with the Customizer →
Transitions & Closure
- Unenrollment / Withdrawal Letter Written confirmation that a family's request to withdraw their child has been received and the last day of care.Create it with the Customizer →
- Records Release Form A signed authorization for the program to share a child's records with another provider or school.Create it with the Customizer →
- Permanent Closure Notice The formal notice to families and licensing when a program closes permanently.Create it with the Customizer →
- Transfer of Care Summary A brief summary of a child's development, preferences, and routine for a receiving provider.Create it with the Customizer →
Free Tool
Free Generator
Daycare Sign-In Sheet Generator
Generate a printable sign-in/out sheet and emergency contact card for your program — free, no account needed.
Stop writing the same paperwork from scratch
Daycare Forms AI Customizer
Turns ChatGPT or Claude into your personal paperwork assistant. Every form, letter & policy — customized to your state in under 60 seconds.
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